Council of Club Leaders Bylaws

[ bylaw 1: name | bylaw 2: purpose | bylaw 3: members |
bylaw 4: executive committees and officers
| bylaw 5: sessions and meetings |
bylaw 6: committees | bylaw 7: parliamentary authority | bylaw 8: amendment of bylaws ]

Bylaw 1: Name

The name of this organization shall be the Sierra Club Council (the Council).

(Club Bylaw 7.1)

Bylaw 2: Purpose

The Sierra Club Council, as established in the Bylaws of the Sierra Club, shall advise the Sierra Club Board of Directors (the Board) and other Club entities on internal Club matters and shall perform duties delegated by the Board.

Bylaw 3: Members

Members of the Council shall be one chosen by each chapter, one representative from each Club committee authorized by the Board to appoint a delegate, the members of the Council Executive Committee and Council committee chairs. Voting members shall be the chapter delegates, Club committee representatives and the Council Chair. The chapter whose delegate is the Council Chair may be represented by an alternate delegate. That alternate shall enjoy all the rights and privileges of membership so long as the chapter's delegate remains Chair. A chapter may be represented during Council meetings by on alternate delegate who shall enjoy all the rights and privileges of membership during the absence of the chapter's delegate.

(Club Bylaw 7.1, Club Bylaw 4.7)

Section 3.2: Duties and Responsibilities

Each delegate shall attend all Council meetings to serve as spokesperson for his/her chapter or committee in Council deliberations on internal administrative and operational matters of the Club: shall serve as the key liaison between national entities and her/his chapter and shall perform other duties and responsibilities as established by the Council. Chapter delegates to the Council shall represent the Club membership as delegates to an annual meeting at the Club for the purpose of discussing the activities and operation of the Club and making recommendations to the Board.

(Club Bylaw 4.7.)

Bylaw 4: Executive Committees and Officers

Section 4.1: Composition

The management of like affairs and activities of the Council shall be in the hands of an Executive Committee (ExCom) consisting of an odd number of no less than five (5) nor more than Seven(7). "

Section 4.2: Nominations and Election

4.2.1. Nominating Committee

The Council ExCom shall appoint a Nominating Committee (NomCom) and its Chair to nominate candidates for election to the ExCom. The NomCom will be appointed at least four months before the Council meeting during which the elections will be held. The NomCom shall consist of at least three (3) Council delegates. ExCom members may not serve on the NomCom.

4.2.2. Nominations

The NomCom shall nominate at least two (2) more candidates than the number of vacancies to be filled. Only voting members of the Council are eligible for nomination. The NomCom shall present to the Council its report listing candidates for the ExCom by the start of the Council meeting during which the elections will be held.(9-02 amended) Nominations by written petition signed by at least five (5) Council members may be made up to the time of the election.

4.2.3. Election of the ExCom

The Council shall elect members of the ExCom by written ballot to fill expired terms and vacancies. An ExCom member who is not eligible for, or fails to win, reelection as his/her Chapter delegate may serve out his/her term on the ExCom. Such service will be without vote on the Council after the new delegate takes office. Conducting and reporting the election shall be the responsibility of the Council Nominating Committee.

ExCom members shall be elected to terms of two (2) years except that, If more than three (3) members are elected at the same time, those candidates receiving the fourth (4th) and/or fifth (5th) highest number(s) of votes shall serve a term of one (1) year. ExCom members shall serve until their successors have been elected and qualified.

4.2.4. Term Limits

Members may not serve more than three (3) consecutive full terms on the ExCom.

4.2.5. Vacancies

In the event of a vacancy, the ExCom shall choose a voting member to fill the position until the next election of the ExCom.

Section 4.3. Executive Committee

4.3.1. Titles and Duties

The ExCom shall elect from its members the following officers who shall also service as officers of the Council; Chair, Vice-Chair, Secretary, Budget Officer and Fifth Office. These officers shall perform the duties prescribed by these bylaws, special rules of the Council and by the parliamentary authority adopted by the Council.

4.3.2. Election of Officers

The ExCom shall elect its officers before the close of the Council meeting during which the election will be held. The results of the election shall be reported to the Council members and to the Board before the close of the Council session or in writing as soon as practical.

4.3.3        Standing Rules

The ExCom may not modify Standing Rules established by the Council. (9-02 amended)

Bylaw 5: Sessions and Meetings

Section 5.1. Number

The Council shall convene in regular session in conjunction with the Club's Annual Meeting each year and at such other times as may be established by the Board, the Council or the ExCom.

Section 5.2: Quorum

A simple majority of the voting membership shall constitute a quorum.

Section 5.3: Recording of Votes

Except when a written ballot is used, if a vote on a motion is not unanimous, a non-debatable motion approved by a majority may require that the vote of each member on the original motion be included in the minutes of the meeting.

Section 5.4: Electronic Discussions and Voting

Business of the Council may be accomplished by use of electronic means under rules established by the Council or the ExCom. (9-02 amended)

SR. 5-4-1: Discussion and Voting Using Club E-Mail Discussion Lists

  1. The Council shall take steps to assure that all delegates have access, either on their own computer or on some other computer(s), to the CCL-DELEGATES e-mail discussion list.  It is strongly recommended that Chapters facilitate, as possible and needed, computer access for their Council delegates for effective Council and Chapter communication and administrative activities. 
  2. Non-delegates may also subscribe to the CCL-DELEGATES list as observers,but may not participate in discussions except as invited by the Chair. 
  3. Motions for consideration may be posted to the CCL-DELEGATES list by any delegate and may be seconded by any other delegate. As in a face-to-face meeting, motions submitted by the chair of a Council committee in the name of the committee do not need a second. 
  4. Once seconded, the Chair, or Vice Chair in the Chair's absence, will put the question before the Council on the CCL-DELEGATES list. The following convention for identification shall be used to facilitate discussions and voting. Motions shall be identified as such in the subject line, for example: "MOTION: Minimum Group Standards." Discussion should not occur unless and until the Chair puts the question. 
  5. When the question is put, the Chair shall set a deadline for e-mail discussion of the question with a timeframe proportional to the complexity of the issue. The Chair may extend the discussion deadline at his/her discretion.  If at least 25% of those delegates who have participated in the discussion of a given motion request an extension of the discussion deadline, then the Chair must set a later deadline. 
  6. When the discussion deadline is reached, the Chair shall ask for the vote and establish a voting deadline. The request for a vote shall be designated in the subject line, for example, "VOTE: Minimum Group Standards." Simultaneously, the Chair may state that unless there is an objection the resolution will be adopted by consensus at a specified earlier time. If a consensus deadline is reached with no objection, then votes cast will not be counted. If an objection is made within the specified time, then the vote shall proceed via e-mail. E-mail votes should use messages with the same subject line format ("MY VOTE: Minimum Group Standards") indicating a "yes" or "no" vote on the motion and shall be sent to the Council Secretary or other person designated by the Council Chair for the motion. Votes should not be posted to the CCL-DELEGATES discussion list. 
  7. The Chair or person designated to receive the e-mail votes will announce the roll call outcome of e-mail votes and the disposition of the motions. 
  8. Votes with at least 75% of the full Council voting shall decide a question. 
  9. Votes with fewer than 75% of the full Council voting shall not be considered nor reported as a decision nor as a consensus of the Council. The issue may be raised by any delegate at the next Council meeting and may be taken up at the meeting by majority vote of the Council. 

SR. 5-4-2: Discussion and Voting Using Club E-Mail Discussion Lists

To help ensure that motions posted electronically are only those that are appropriate and germane to the Council of Club Leaders, the Council of Club Leaders Executive Committee shall establish as soon as possible guidelines governing the conduct of such electronic motions. (9-02 amended)  

Bylaw 6. Committees

The Council shall maintain committees required by these Bylaws and may establish other standing committees and their purposes. The ExCom shall approve annual goals, membership and budget for each such committee and shall appoint the committee chairs. The Council or the ExCom may establish special committees. Unless specified by the Council, the ExCom shall approve goals, membership and budget for each special committee as needed and shall appoint committee chairs. Any Club member may serve on or chair Council committees.

Bylaw 7: Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Council in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Council relay adopt.

Bylaw 8: Amendment of Bylaws

These Bylaws may be amended by any Council session by a two-thirds vote provided that the proposed amendment has been made available to all members in writing prior to the day in which it is to be acted upon.

Adopted: May 1, 1992; Amended September 2006